Licensing Assistant

Full time contract

£19,698 per annum

37 hours per week

What it's like to work here: With its diverse mix of coast, countryside, seaside resorts, market towns, villages and moorland, Teignbridge is a great place to work and live.  

For this role: You will be office based, but with the ability to work from home if and when required.

What you'll be doing 

• Being a point of contact for applicants and their legal representatives.
• Ensuring applications relating to the above are processed to statutory deadlines in accordance with the appropriate legislation and in full consultation with the appropriate statutory consultees and other bodies. 
• Ensuring that all licences issued contain the appropriate conditions and that the correct licence fee is requested, received and recorded. 
• The ability to interpret plans and documents (specifically information relating to licence conditions, application details, UPRNs and missed dates) so that the correct data is input into our Licensing Uniform system.
• Ensure all drivers are vetted to ensure they are ‘fit and proper’ persons, including medical, police checks and driving licenses.
• Ensure all vehicles are fit and suitable for the purpose and comply with Hackney Carriage and Private Hire Licensing Policy.
• Processing house to house and street collection permits in order to ensure compliance with legislative requirements.
• Ensuring all applications are processed in relation to the statutory duties under the Gambling Act 2005. 
• Processing applications for Street Trading licenses or consents are dealt with in consultation with Devon County Council and Parish Councils.
• To liaise with the Licensing Manager to resolve queries and anomalies.

Who we're looking for 

• Someone who has some knowledge and understanding of all licensing legislation ie Licensing Act 2003, Gambling Act 2005, Local Government (Miscellaneous Provisions) Act 1982, Charities Act 1992, House to House Collections Act 1939, Local Government (Miscellaneous Provisions) Act 1976 Town Police Clauses Act 1847
• The ability to keep up to date with new legislation
• Be able to priorities and manage workload, working to stringent deadlines and under pressure

• The ability to work as a member of the team.
• Excellent communication and negotiating skills.
• Be totally organised and methodical.
• Experience of using a range of IT packages including Microsoft office.
• Experience with the use of databases and data input.

To be successful in this role you will need 

To have a high degree of accuracy, excellent communication skills, experience of a range of IT packages.

We value our staff and offer an excellent working environment, employee rewards and benefits include;

• Local Government Pension Scheme 
• Generous annual leave 
• Family friendly leave, pay and working arrangements
• Childcare Vouchers
• Discounted gym membership at Teignbridge District Council Leisure Centres
• Cycle Scheme 
• Career development through professional learning and development

As an accredited Investor in People and a Disability Confident Employer, we value diversity and celebrate individuality across our workforce. We are committed to equal opportunities in employment and service provision and are only interested in your ability to do the job.

DBS Checks - Teignbridge District Council complies fully with the DBS code of practice and undertakes to treat all applicants for positions fairly.  If a position is included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order, the Council uses criminal record checks processed through the Disclosure and Barring Service (DBS) to assess and individual’s suitability for the post.  A criminal record check is identified as necessary for this position and an application for a DBS certificate will be required if you are offered the position.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/474742/Code_of_Practice_for_Disclosure_and_Barring_Service_Nov_15.pdf

Data protection - The organisation processes information about an individual's criminal convictions in accordance with its data protection policy / policy on processing special categories of personal data. In particular, data collected during recruitment is held securely and accessed by, and disclosed to, individuals only for the purposes of completing the recruitment process as per the General Data Protection Regulation. 

The organisation is also committed to going through the proper DBS channels to establish whether or not an individual has a criminal record. The organisation will not require job applicants or existing employees to use their subject access rights under data protection provisions to provide criminal record details.

All information is processed in line with the General Data Protection Regulation

Safeguarding Commitment - Teignbridge District Council will comply with its legal obligations in relation to recruiting people to work with children/vulnerable adults.

Please read the full Job Description and Person Specification to inform your application and supporting statement.

Closing Date: 1st November 2020

Interview Date: (Allow a minimum of one week between to the closing date and interviews to allow for shortlisting) 

Apply online via this link https://www.devonjobs.gov.uk/admin-secretarial-office-support-teignbridge-district-council-licensing-assistant/70170.job

Job Description

Job Title:                 Licensing Assistant

Service:                   Environment, Health and Wellbeing

Post No:                  T30041

Grade:                    13

Responsible to:       Licensing Manager

Purpose of the Role

To be a point of contact for Licensees, members of the public, Councillors, Police and Fire Authorities and representatives of Local Authority departments in co-ordinating, processing and issuing licences under the Licensing Act 2003 and other statutory provisions.

Act as a point of contact for Licensees, members of the public, Councillors, Police and the Gambling Commission under the Gambling Act 2005.

Ensure licensed premises are operated in accordance with the Licensing Act 2003 and Gambling Act 2005 objectives.

To deal with Hackney Carriage Operators, vehicles and drivers as required under the Local Government (Miscellaneous Provisions) Act 1976.

Ensure all applications, processing and issuing licences under other statutory provisions are carried out.

Key Duties and Responsibilities

Acting as a point of contact for applicants and their legal representatives, the Police and Fire Authorities, any business or individuals, Licensing Officer and internal contacts.

Ensure applications are processed to statutory deadlines in accordance with the appropriate legislation and in full consultation with the appropriate statutory consultees and other bodies. 

Ensure that all licences issued contain the appropriate conditions and that the correct licence fee is requested, received and recorded in accordance with the Council’s Financial Regulations.

Follow existing policy and procedure for vetting of all drivers to ensure they are 'fit and proper' persons including medical and police checks, driving licenses etc.

Ensure all vehicles are fit and suitable for the purpose and comply with Hackney Carriage and Private Hire Licensing Policy.

Ensure all applications are processed to statutory deadlines in accordance with the appropriate legislation and in full consultation with the appropriate statutory consultees and other bodies.  There is a responsibility to ensure that all licences issued contain the appropriate conditions and that the correct licence fee is requested, received and recorded in accordance with the Council’s Financial Regulations.

Processing house-to-house and street collection permits in order to ensure compliance with legislative requirements.

Ensuring all applications are processed in relation to the statutory duties under the Gambling Act 2005.  This includes being a point of contact for applicants, Gambling Commission, police and members of the public.

Processing applications for Street Trading licences or consents are dealt with and in consultation with Devon County and Parish Councils.

Key Success and Behavioural Factors

The post holder will need to illustrate and achieve all the Council’s Values to

effectively perform their role (refer to Our Vision, Values and Behaviours document).

Person Specification Summary

The Job Description document is designed for guidance only as is not exhaustive and is subject to change, as per the needs of the organisation.

This job description document is designed for guidance only, it is not exhaustive and is subject to change as per the needs of the organisation.

Scope for Impact

We are a public face to the Council.  Good customer services are important for the good image and reputation of the Council. The provision of a professionally run centre will benefit the customers who use the facilities.  The post-holder will be working within a unit to ensure high standards of service to all customers.

This post makes a significant contribution to prevention of crime and disorder throughout the District, through the application of licensing laws, procedures and decisions of the Council.

As part of the Licensing Team assist in the smooth running of the Licensing service, the postholder works alongside the Police, Environmental Health and other agencies in supporting licence holders to ensure that their premises are run in a way which maximises the safety of customers, performers and staff in relation to the Licensing Act 2003 and Gambling Act 2005.

It is imperative that charitable organisations who are holding House to House and Street Collections are not double booked to ensure all organisations have a fair chance on their day.  An audit trail is also kept by returns made showing monies collected on the day.

The postholder will need to be able to give advice to licence holders and hackney carriage and private hire drivers.

The postholder needs to provide advice to persons enquiring about street trading licences/consents to ensure the best outcome for both promoting various streets in Teignbridge, whilst not causing annoyance to traders in the towns.

Teignbridge District Council has adopted the Local Government (Miscellaneous Provision) Act 1976 and therefore has a statutory obligation to ensure that all vehicles and drivers who wish to operate in the District are appropriately licensed.

The postholder as part of the team ensures that all members of the public are carried in safety in all vehicles for which licences are approved.

Contacts

The post-holder is a point of contact for Licensees, members of the public, applicants and their agents, the Police and Fire Authorities, Environmental Health and Building Control Officers and other bodies.